OPPORTUNITIES

Position Purpose/Summary

We are seeking a Finance Manager specializing in Accounts Payable (AP) that will be responsible for overseeing and managing the agency’s AP processes, ensuring accurate, timely and efficient payment processing and maintaining strong vendor relationships. This role must have a deep understanding of accounts payable functions, financial reporting and compliance in a fast-paced environment, as well as experience in a marketing or agency setting.

Reports to: Senior Director of Finance

Duties + Responsibilities 

This role will ultimately be responsible for a crucial role in managing the timely and accurate processing of invoices, ensuring that payments to vendors and suppliers are made on time and in compliance with company policies. The Finance Manager is also responsible for maintaining vendor relationships, reconciling accounts, and ensuring the proper documentation and approval for all payments. They play a key role in cash flow management, reporting on AP metrics, and ensuring internal controls and regulatory compliance.

The Finance Manager will also provide support to the COO in ensuring smooth payroll operations, administering employee benefits programs and managing the company’s retirement plan. The role involves handling administrative tasks, answering employee inquiries, maintaining records, ensuring compliance and providing assistance in processing payroll and benefits-related information. This position requires strong organizational skills, attention to detail and the ability to maintain confidentiality with sensitive employee data.

Key Responsibilities

• Accounts Payable Management: Manage the full accounts payable process, including invoice receipt, verification, coding, approval workflows and payment processing. Ensure that all invoices are processed in a timely and accurate manner, in accordance with company policies. Reconcile vendor statements, resolve discrepancies and maintain accurate records for financial reporting. Prepare weekly and monthly payment runs, ensuring timely payments to vendors, contractors and suppliers.
• Vendor Relations: Build and maintain strong relationships with vendors to ensure accurate billing and resolve any issues that may arise. Address vendor inquiries related to payment status, billing errors and discrepancies promptly and professionally.
• Financial Analysis and Reporting: Assist in preparing and maintaining accurate financial records for internal and external reporting, including the general ledger. Collaborate with the Senior Director of Finance to reconcile AP balances for month-end and year-end close processes. Support in the preparation of budget forecasts by providing insights into accounts payable trends and cash flow management. Support in reconciling payroll data, benefits billing and 401(k) plan balances on a regular basis.
• Cash Flow Management: Oversee the management of cash flow, ensuring that there is adequate liquidity to meet business needs. Implement strategies to optimize working capital and reduce financial risk.
• Payment Processing: Review and approve payment batches, ensuring proper authorization and compliance with company policies. Prepare and execute payments to vendors, contractors and suppliers (e.g., ACH, wire transfers, checks). Monitor and maintain accounts payable aging reports, ensuring that outstanding payments are handled promptly.
• Payroll and Benefits Administration: Assist with the preparation and processing of payroll on a regular schedule (e.g., every other week) and make any necessary adjustments. Assist with the administration of employee benefits programs, including health, dental, vision, life insurance and other company-sponsored benefits. Manage the company’s 401(k) retirement plan, ensuring employee contributions are correctly processed, changes in employment status, company matches, etc.

In addition to items mentioned above, this individual will be asked to take a lead role in the organization in several areas, including:

• Recommend process improvements to streamline AP workflows, increase efficiency and reduce errors.
• Assist with audit processes related to accounts payable and ensure proper documentation for auditing purposes.
• Lead and mentor the finance team, fostering a culture of collaboration, accountability and continuous improvement.
• Provide training and professional development opportunities to finance team members.
• Address and resolve any vendor disputes or billing issues, including discrepancies in pricing, quantities or payment terms.
• Support client billing and project costs to ensure accurate invoicing and revenue recognition.

Required Qualifications

• Bachelor’s degree in finance or accounting. CPA or MBA preferred.
• 5+ years of experience in finance and accounting, preferably in a marketing agency or similar creative services industry.
• Strong knowledge of financial regulations, accounting principles and best practices in financial management.
• Proven experience with budgeting, forecasting, financial analysis and reporting in a fast-paced environment.
• Expertise in financial modeling and decision-making tools, such as Excel or financial software (e.g., QuickBooks, NetSuite or others).
• Experience with Workamajig is a plus.
• Strong leadership and interpersonal skills with the ability to communicate effectively with senior management, clients and teams.
• Excellent analytical and problem-solving skills with attention to detail.
• Ability to thrive in a dynamic, growing environment while balancing multiple priorities.

Soft Skills

• Emotional intelligence and the ability to build trust and motivate teams
• Self-awareness and a client-focused mindset, with the ability to stay calm under pressure and resolve conflicts empathetically.